Many working individuals, especially those who involved in their own businesses, make the mistake of purchasing office supplies and paying for their business related expenses (dinners and representation) on their personal credit cards. For purposes of taxes, audit and liquidation, they just declare the cost of these official purchase transactions, and have the costs incurred reimbursed.
Technically, this practice is not wrong, but you will get a better deal if you get a credit card that has been specifically designed for business. This credit card is not just another credit card that will be used only for official transactions; a business credit card is one that can provide you with a lot of business related benefits.
A business credit card is one that is normally issued by companies to a few key employees. This is done because through business credit cards, management will be able to closely monitor official purchases and charges. Information indicated on the billing statements for these cards will help companies analyze their spending patterns. These data will come into play when budgeting for the next fiscal year is done.
Apart from the standard purchase of equipment and supplies, business credit cards can be used for other official transactions, such as the relatively standard business dealings such as payment for hotel and transportation expenses (during official trips), to more critical and sensitive business transactions, such as those that will require emergency ATM withdrawals from the company's bank or bank account.
Paying through business credit cards also saves the company some money because credit card payments normally do not have additional charges. Paying through bank or wire transfers or even sending checks, though equally safe and secure, usually incur a small fee. Even if the fee is minimal, if the transactions are done frequently, these fees do add up. Imagine just how much your business can save if these bank charges can be eliminated.
Now that you know how a business credit card benefits the company, it's time to know who this piece of plastic can benefit the card holder as well. For starters, having business credit cards is convenient because you as a cardholder need not dip into your personal funds for your official expenses. You don't need to prepare liquidation forms and wait until your request for reimbursement is approved before you can use your money. You save time, and the money that you would have advanced (had you not a business credit card) would be put to better use.
In addition, carrying a business credit card is much safer than carrying a large amount of cash. Not only is temptation lessened, it's also less stressful. You no longer have to constantly look over your shoulder or hold on to your wallet for dear life whenever you travel.
If you want to issue a business credit card to your employee, you have to remind him that being trusted with it is a privilege, and not a right. He should use the card wisely and only for official transactions. If it is possible, request the card company to specify a credit limit for the credit cards they have issued your company. Remember that even though the card is not registered under your name, it is still registered under YOUR company. If, through the indiscriminate and uncontrolled use of business credit cards, you are unable to maintain your good credit standing, the credit rating of your company will be adversely affected by this.
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